Sales & Administration Assistant bij The Leading Hotels of the World, Parijs

Wij zijn op zoek naar een Sales & Administration Assistant bij The Leading Hotels of the World. Ons kantoor in Parijs houdt zich bezig met de Franse en Benelux markt. De functie is een CDD tot ongeveer April 2012 (je vervangt iemand die met zwangerschapsverlof is).

Job description: Sales & Administrative Assistant tasks

• Coordinates Marketing activities within the Paris office
• Assists with the organization of the Paris Showcase (very important event)
• General accountancy and HR tasks: payroll (including administration of vacation days and “RTT days” for staff)
• Contact with our accounting firm for labor and accounting issues.
• Generates invoices and manages accounts receivable for showcases, various events, hotelier participation in trade shows and consumer events, sales calls.
• Generates monthly funding request for New York headquarters, based on following month’s treasury needs
• Assists in the preparation of the Regional Director’s business trips : transportation, accommodation, preparation & follow up
• Maintain the Regional Director’s correspondence (fax, emails, telephone) during his absence from the office
• Coordination of the various translations (French & English, Dutch if possible); e-newsletters, Leading Rendez-Vous, Corporate brochures, Leaders Club letters, Annual Mailing, etc….  
• Handles customer complaints (correspondence and telephone) and compiles complaint log  to New York once per month
• Annual directory, shopping bags, press folders orders for the office and our PR office (once per year)
• Orders of giveaways
• Responsible for general office administration (supplier contracts + contact) & Office supplies administration
• Manages all incoming and outgoing mail, packages, DHL, etc…
• Manages and distributes emails on our general Paris office address
• Handles commission claims
• In charge of welcoming all visitors to the office and preparing meeting room equipment for hotelier presentations
• Leaders Club:
  • Assists and informs clients on new Leaders Club program (different levels offered)
  • Assists clients with procedure to subscribe on-line, guides them on the website and sometimes helps them on-line (as all is in English)
  • Nomination of clients on extranet
  • Updates LC addresses in “Leading 360” (CRM system)

Ben je geinteresseerd, neem dan zo snel mogelijk contact op met mij: Carolina Mulier (Sales Manager Benelux) -  carolina.mulier@lhw-offices.com of +33.1.53.67.10.22